IBM Atlas IT eDiscovery Process Management

IBM Atlas IT eDiscovery Process Management automates communication of discovery requirements and facts between IT and legal staff with automatic action item assignments, notifications, alerts, work planning and easy lookup of holds and collections. It is an extension of Atlas eDiscovery Process Management— the single system of record with workflow for legal, IT, RIM and line of business.Atlas IT eDiscovery Process Management makes it easy for IT to manage compliance and data. End-to-end workflow between legal and IT ensures that collection instructions are clear, the status of discovery jobs is shared across legal and IT, and redundant record-keeping and collections are completely eliminated. It eliminates key risks associated with:
  • "Dropped" preservation activities
  • Manual logging and doudble tracking Legal and IT
  • Duplicatecollections
  • Inadvertent disposal of data on hold

Atlas IT eDiscovery Process Management Features and Benefits:

 Benefit  Features and Capabilities
 Coordinate discovery tasks  
  1. See all collection activity past and pending in a single convenient dashboard
  2. Look up current legal holds and collections for any employee or system
  3. Automatically log legal requests in your ticketing systems
  4. Get complete hold and collection instructions with all relevant custodian and data parameters in an easy-to-use collection workbook
  5. Share tasks and job lists across the data collection team
 Align IT collection task management  
  1. Provide complete, precise instructions and self service for data collectors
  2. Collection job dashboard for discovery coordinators includes work load tracking and reporting by system, custodian and collector
  3. Select a task from the list and complete some or all of its elements
  4. Automatically index, log and update audit trail on uploaded documents when collected inside Atlas
  5. Index document types commensurate with database indexing capabilities on applicable Atlas/database versions
 Streamline collection workflow  
  1. View collection instructions per custodian, capture notes, upload data, and document the location of collected information if stored outside of Atlas
  2. Browse through a matter collection by custodian or browse for collection requirements by custodian across multiple matters to streamline work
  3. See all relevant instructions on a single page, including complete employee information, notes from legal on the custodian's data set, parameters and date ranges, and work already done on the collection
  4. Upload documents or log evidence location and record location in matter audit trail
Provide collection templates for data source types   
  1. Collection template selection and "fill in the blank" capability for collection requestors
  2. Ability to set up data sources (including email, desktop, file shares, applications) and corresponding collection templates for collection workflow
  3. Define discovery delegate or steward for data sources
  4. Expand to larger and more detailed data source pools with IBM Disposal and Governance Management for IT
 Manage terminated employee assets  
  1. Look up terminated employees to determine active holds, collections
  2. Enables disposition of terminated employee data when appropriate
 Gain visibility into discovery workload  
  1. View open and closed tasks by individual; individual staff workload status
  2. Get accurate projections and automatic updates in future quarters to plan staffing
  3. Align IT resources with anticipated workloads
  4. Use Atlas dashboards for visibility on load by staff, type of discovery and asset class

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