Intuitive Policy, Discovery, and Compliance
Enforcing corporate content policies, compliance with regulations and supporting litigation requests are a growing part of administrators' duties. This includes managing email retention, message retrieval and delivery of relevant communications. In support of these requirements, the Barracuda Message Archiver provides standard and customizable policies as well as other features,
A retention policy controls the length of time email messages are retained, whether to comply with government regulations or for company records. Litigation holds are custom policies that can be defined for specific user mailboxes.
The Barracuda Message Archiver's role-based administration feature organizes access privileges into three tiers: administrators, auditors and users. Integrated with Active Directory, the Barracuda Message Archiver immediately classifies user permissions.
The Barracuda Message Archiver enforces standards policies by scanning emails for content such as foul language, personal ID information, job search websites, and other categories. Administrators can also create custom policies to monitor user-defined keywords and phrases. At installation, administrators can quickly activate default policies and new policy definitions delivered by Energize Updates to begin monitoring for policy violations and creating an audit trail of relevant email messages.
Litigation Readiness & Discovery
By using the Barracuda Message Archiver's powerful search features, auditors and administrators can easily compile relevant messages using keywords, dates and sender/recipients and other criteria and export them. Access records and related policy violations can also be readily compiled and sent to legal counsel as requested.
On average, attachments make up 85% of the content stored on email servers. Attachments can be offloaded to the Barracuda Message Archiver and replaced with "stubs" placed in emails. Stubs link to the attachments stored in the Barracuda Email Archiver for seamless retrieval. Stubbing reduces storage and processing demands on the email server.
PST File Import
The Barracuda Message Archiver imports PST files from users' desktops or laptops. PST file and MAPI email import features let you import all legacy emails as new emails are captured to create a comprehensive, central email archive that speeds search and retrieval.
The Outlook add-in lets users search, view and interact with archived messages and manage attachment stubbing from the Outlook interface. The Barracuda Message Archiver Companion lets users search archived email from mobile devices.
MAPI Email Import
Using Microsoft's MAPI, the Barracuda Message Archiver can import emails from Microsoft Exchange servers.Storage
Single Instance StorageSingle instance storage means the Barracuda Message Archiver intelligently removes duplicate emails and attachments from message threads. Single instance storage ensures the Barracuda Message Archiver only compresses and stores one copy of a message or attachment in a file system to optimize storage, search and retrieval
Built-in and redundant storage is provided through internal and external mirroring, as well as through swappable drive trays. This lets administrators move emails from costly transaction-based storage to more affordable storage options.
With multiple options for deployment, setting up the Barracuda Email Archiver to satisfy unique requirements is fast and intuitive. Emails can be pushed to the Barracuda Message Archiver via SMTP, and the Barracuda Message Archiver can pull emails via standard POP3 and IMAP email protocols. If an email server doesn't journal emails, the Barracuda Message Archiver can use the Barracuda Spam & Virus Firewall to journal inbound and outbound emails.
Search & Retrieval
The Archive Search tool located in the Barracuda Email Archiver's web UI is ideal for performing full-text searches using tags and message content. Users can easily search personal email archives, view archived emails and forward archived emails. Users can also see the folder structure in their Exchange server.
The Barracuda Message Archiver maintains folder structure. Users can view and search folders through the web UI. Users can also search specific folders from the Outlook add-in.
Using all message components including attachments, the Barracuda Message Archiver fully indexes emails. It also has the option to add tags for customized searches.